GETTING STARTED (ASSOCIATIONS)

TABLE OF CONTENTS

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STEP 1

Gaining Access - Required by All Associations

All associations are required to complete the Spordle ID User Form to request access to the system. Once the form is submitted, Baseball Alberta will provide access to Spordle ID at no cost to each Association account. Associations with access can grant different users specific levels of access and add / remove users. 

If your Association already has access to the system, you do not need to fill out this form. 

STEP 2

Assigning a Spordle Contact and Registering your Association - Required by All Associations

ASSOCIATION MEMBERSHIP REGISTRATION

To be in good standing with Baseball Alberta, complete the following steps:

1. Base Information Completion

1. Go to the Organization tab on your Spordle ID Association profile.

2. Fill out all required fields, including:

   • Association Full Name

   • Abbreviation

   • Usual Name

   • Main Email Contact

   • Main Phone Number

   • Primary Mailing Address

   • Website

3. Update your Association logo regularly.

Detailed instructions available here

2. Staff and Board Member Registration

1. Register all mandatory staff and board members under the Staff tab. Mandatory roles include:

   • President

   • Executive Director / General Manager (if applicable)

   • Registrar

   • Umpire Coordinator

   • Girls/Women’s Baseball Director

   • IT (Spordle Contact)

2. Staff must be registered as members before they can be added. (See Step 3)

3. Multiple roles can be assigned to one staff member. 

   • Ex. If you have limited or one volunteer for your association, you will have to add multiple mandatory roles onto one person. 

4. Ensure phone numbers are added for all staff members.

Detailed instructions on applying staff here

More info on staff roles can be found in the next section

3. Association Agreement / Questionnaire Registration

• Complete the 2025 Association Membership Form: Click Here

• Have one person with signing authority complete the form using their personal Spordle account. Ensure only one submission per Association.

• Consult with your board before signing the waiver.

4. Outstanding Invoices

• Ensure all outstanding invoices or deficiency fines are settled promptly to avoid delays and ensure your Association remains eligible for approval.

• Contact finance@baseballalberta.com for more info.

5. Final Submission for Approval

• Once all above information is complete, submit your Association for approval.

• We will review the submission, and if everything is correct, your status will change from pending to approved.

Instructions for submitting here

Deadline: March 1st for all Associations

Late registration may be subject to applicable fines.

STEP 3

Choosing an Option for Registration - Required by All Associations

MEMBER REGISTRATION (DEADLINE, REQUIREMENTS AND PURPOSE)

Deadline: 

• All Associations must add all members and finalize registrations by July 1st. 

Important Note: 

• To participate in any on-field baseball activities, members must be registered in the system before stepping onto the field. This guarantees they are properly insured under Baseball Alberta and officially recognized as members.

Registration Requirements:

• A member is considered “registered” under Baseball Alberta when they are:

  • Fully confirmed in the correct year under an associations member tab. 

  • Properly rostered to a team created in an approved organization.

STEP 4

Adding and Entering Teams - Required by All Associations

• You will notice a green check mark under the team if it is approved, and if it is pending, Baseball Alberta is still reviewing the entry—please ensure all team contacts, a Head Coach, and an OFM are added.

STEP 5

Managing Rosters - Required by All Associations

ROSTER MANAGEMENT (FOR BASEBALL ALBERTA PROVINCIAL LEAGUE TEAMS)

Rosters must be 100% completed within the Spordle ID platform for all BAPL teams. Here's what you need to know:

1. Roster Completion

   • All teams participating in the BAPL must have Players, Coaches, and Off Field Managers (OFMs) added to their team rosters before the initial roster deadline.

2. Responsibility

   • The designated IT (Spordle Contact) of the Association is responsible for roster management, not the coaches or OFMs, unless otherwise delegated.

3. Roster Submission Requirements

   • All Associations must add a full list of Players, Coaches, and Off Feild Managers within Spordle ID for their respective teams before the Initial Roster Deadline.

   • Note: Players will be listed under "Active Roster" while any bench staff (Coaches and Off Field Managers) will be listed under "Team Officials".

4. Roster Lock and Approval Process

   • Changes to the initial roster can be made up to the Roster Lock / Change Deadline. After this date, any additions or changes must be submitted to Baseball Alberta to be added.

5. Eligibility Compliance

   • All Player Eligibility and Coach Eligibility requirements must be met before the final roster approval deadline. Non-compliant players or coaches will be removed from the roster.

6. Player Transfers

   • For a full breakdown on how to manage player transfers, please watch the video tutorial here. 

7. Affiliate Players

   • You will be able to add up to 10 Affiliate Players to the roster prior to the roster lock date. 

   • Any Affiliate Players added to the roster must follow all rules & regulations.

   • All Affiliate Player Guidelines can be found here. 

8. Coaches

   • If you are encountering difficulties rostering coaches listed under Baseball Alberta, please reach out to media@baseballalberta.com for assistance in resolving this issue.

   • Once roster deadlines are complete, all coaching eligibilty requirements will be checked within the Spordle ID rostering system. 

9. Submitting for Approval (For AA / AAA / Elite League only)

   • Once you can confirm that all coaches, players, and OFMs have completed their requirements, you may submit the roster for approval—Baseball Alberta will then review and approve all players and team officials.

   • You can do this by:

     • 1. Head to Manage > Teams

       2. Select the desired team and enter the profile

       3. Go to the top right and select Action > Submit for Approval

   • Once submitted you will see the "Draft" switch to "Pending approval". This means Baseball Alberta is in the process of reviewing your roster.

   • Once approved the buttion will appear in green as "Approved".

   • Keep in mind this is different from the team entry approved / pending button. 

STEP 6

Spordle Play (Score Entry) Requirements - Only Required by Associations Entering Baseball Alberta Leagues

SPORDLE PLAY REQUIREMENTS (SCORE ENTRY)

Score entry is to be completed within Spordle PLAY. Off-Field Managers and Head Coaches will have access to be able to enter scores. Coaches and managers are to be added to a roster and fully registered within the Spordle ID system before they are granted access in Spordle PLAY. 

They can log in to their existing account or create and link a new one following the process below.