GETTING STARTED (ASSOCIATIONS)
TABLE OF CONTENTS
Select a link below to skip to each section
STEP 1
Gaining Access - Required by All Associations
All associations are required to complete the Spordle ID User Form to request access to the system. Once the form is submitted, Baseball Alberta will provide access to Spordle ID at no cost to each Association account. Associations with access can grant different users specific levels of access and add / remove users.
If your Association already has access to the system, you do not need to fill out this form.
STEP 2
Assigning a Spordle Contact and Registering your Association - Required by All Associations
DESIGNATED ASSOCIATION IT (SPORDLE CONTACT)
Each association must designate a IT (Spordle Contact) who will serve as the primary contact and user for the association.
Once connected to the system:
Admins will have the ability to add or remove additional users within their association.
They can also transfer user access if they are no longer the primary Spordle contact.
Note: This role is mandatory for contacting your Provincial IT and Zone IT for support.
ASSOCIATION MEMBERSHIP REGISTRATION
To be in good standing with Baseball Alberta, complete the following steps:
1. Base Information Completion
Go to the Organization tab on your Spordle ID Association profile.
Fill out all required fields, including:
Association Full Name
Abbreviation
Usual Name
Main Email Contact
Main Phone Number
Primary Mailing Address
Website
Update your Association logo regularly.
Detailed instructions available here
2. Staff and Board Member Registration
Register all mandatory staff and board members under the Staff tab. Mandatory roles include:
President
Executive Director / General Manager (if applicable)
Registrar
Umpire Coordinator
Girls/Women’s Baseball Director
IT (Spordle Contact)
Staff must be registered as members before they can be added. (See Step 3)
Multiple roles can be assigned to one staff member.
Ex. If you have limited or one volunteer for your association, you will have to add multiple mandatory roles onto one person.
Ensure phone numbers are added for all staff members.
Detailed instructions on applying staff here
More info on staff roles can be found in the next section
3. Association Agreement / Questionnaire Registration
Complete the 2025 Association Membership Form: Click Here
Have one person with signing authority complete the form using their personal Spordle account. Ensure only one submission per Association.
Consult with your board before signing the waiver.
4. Outstanding Invoices
Ensure all outstanding invoices or deficiency fines are settled promptly to avoid delays and ensure your Association remains eligible for approval.
Contact finance@baseballalberta.com for more info.
5. Final Submission for Approval
Once all above information is complete, submit your Association for approval.
We will review the submission, and if everything is correct, your status will change from pending to approved.
Instructions for submitting here
Deadline: March 1st for all Associations
Late registration may be subject to applicable fines.
STAFF AND BOARD MEMBER INFORMATION
Associations must provide Baseball Alberta with their current Staff and Board Members within Spordle ID.
All members need to be added before they can be designated to specific positions.
Mandatory Positions:
The following positions are required:
President
Executive Director / General Manager (if applicable)
Registrar
Umpire Coordinator
Girls/Women’s Baseball Director
IT (Spordle Contact)
You can assign multiple positions to a single individual.
Associations with additional roles (e.g., REP Directors, Secretary, Treasurer, etc.) must fill out all their staff and board positions as well. Contact media@baseballalberta.com to add a specific title for a role.
Note: This information should be updated regularly to ensure the Baseball Alberta office has accurate contact lists and staff information.
STEP 3
Choosing an Option for Registration - Required by All Associations
OPTION 1: FULLY UTILIZE SPORDLE ID FOR REGISTRATIONS
Open all registration packages (players, coaches, volunteers, and OFM's) via Spordle ID.
Documentation on how to open online registration is available here
OPTION 2: THIRD-PARTY SOFTWARE INTEGRATION (RAMP, TEAMSNAP, ETC.)
This option is available for associations that prefer to temporarily use third-party software.
Important: This will require significant effort from your volunteers to manually import registration data into Spordle ID by the deadlines, or fines will be imposed.
Considerations for Third-Party Software Users:
Using third-party software may lead to duplicate issues and problems with parent/player linking in Spordle.
We highly recommend adopting the Spordle system for smoother registrations and minimizing issues.
Steps to Follow:
Collect all mandatory Baseball Alberta fields through your third-party software or externally.
Template for required fields available below.
Submit a fully completed spreadsheet (players, coaches, and managers) with correct formatting to Baseball Alberta for upload into Spordle ID. Please add them all in one single document.
Ensure this process is completed well before the roster deadlines to avoid delays and fines.
New players, coaches, and managers must be manually added into the system to ensure up-to-date registrations.
MEMBER REGISTRATION (DEADLINE, REQUIREMENTS AND PURPOSE)
Deadline:
All Associations must add all members and finalize registrations by July 1st.
Important Note:
For associations looking to begin competing in on-field baseball activities, it is essential that all players are registered and rostered within the system. This ensures they are covered under Baseball Alberta insurance and recognized as members.
Registration Requirements:
A member is considered “registered” under Baseball Alberta when they are:
Fully confirmed in the correct year under an associations member tab.
Properly rostered to a team created in an association.
Purpose of Registration:
Timely Completion of Invoicing
Ensures smooth financial operations for your association, enabling better planning and resource allocation.
Accurate Reporting
Facilitates comprehensive reporting to key organizations, including Baseball Canada, AABC, and governmental bodies (The Government of Alberta and The Government of Canada), as well as the Baseball Alberta Board of Directors. This ensures accountability and transparency.
Data Analysis
Enables insightful data collection and analysis, providing valuable metrics that inform decision-making and improve operational effectiveness.
Enhanced Member Communications
Ensures timely communication of benefits, events, and exclusive offers to members, fostering a sense of community and engagement.
Comprehensive Insurance Coverage
Guarantees that all players are covered under Baseball Alberta's insurance, providing peace of mind for associations and families alike.
Member Database
Maintains an up-to-date member database that supports effective management and communication strategies.
Enriched Member Journey
Enhances the overall experience for members, offering them valuable resources and opportunities to engage in baseball at every level.
Player Exposure Opportunities
Provides players with exposure to coaches, scouts, and higher-level competition, helping Baseball Alberta identify and recognize future talent for tournament Team Alberta rosters.
Streamlined Registration Process
Simplifies the registration process for players, coaches, and volunteers, ensuring everyone can easily get involved and participate.
STEP 4
Adding and Entering Teams - Required by All Associations
Teams participating in Baseball Alberta scheduled leagues must be properly added into the system.
View a Baseball Alberta Leagues Overview here
Team Requirements:
Teams must be entered for the correct season and rostered with all confirmed members for the current year.
When entering teams into Baseball Alberta Leagues, use the following naming convention:
Format: City/Town, Team Name, Age Category, Division/League
Examples:
FORT MCMURRAY OIL GIANTS BLUE 13U AA
CALGARY BUCKS 18U BAEL
LACOMBE DODGERS 13U CABL
BEAUMONT BOSOX 15U A
Important Note: If entering a team into Provincial "A" while having an existing Community roster that is the same or similar, you must create two separate teams in the system: one for "A" and one for "Community."
Team Entry in Spordle:
Teams must be added and correctly named and categorized within the Spordle iD system.
Teams can be entered into a league in two ways:
Directly through the Spordle Page
Go to the following link: Baseball Alberta Leagues
Select the desired league you would like to enter a team.
Head to the "Register" tab in the menu.
Search for and select the category of play.
Select "Register a team" and enter the team name or iD number (the team must be added in Spordle iD).
Add primary team contact details and submit the team.
Through the backend in Spordle iD (must be granted Association Admin access).
Login and go into your Spordle iD organization profile.
Head to Manage, then Teams
Select the team you would like to enter
Go up to Actions, then Participate in a League or Tournament
Select the League, then the competition you would like to enter the team into.
Note: If you are not able to enter the league, you may not have correct permissions. Please contact media@baseballalberta.com
Approval Process:
Once submitted, the team entry will be sent to Baseball Alberta for approval.
Baseball Alberta will review and confirm team acceptance based on league structure, competitiveness, association development, and capacity.
Once a team is approved, the association will be required to fill out a separate form providing Baseball Alberta with diamond availability.
Even if you are not entering teams in Baseball Alberta Leagues, it is essential to still add your teams within the Spordle ID Platform. Here’s what you need to do:
Create Teams
Ensure all active members for the season are properly registered and rostered under a team.
This includes players, coaches, and other bench staff.
Proper Categorization
All teams must be categorized correctly to maintain accurate records and compliance.
STEP 5
Managing Rosters - Required by All Associations
ROSTER MANAGEMENT (FOR BASEBALL ALBERTA PROVINCIAL LEAGUE TEAMS)
Rosters must be 100% completed within the Spordle ID platform for all BAPL teams. Here's what you need to know:
Roster Completion
All teams participating in the BAPL must have Players, Coaches, and Off Field Managers (OFMs) added to their team rosters before the initial roster deadline.
Responsibility
The designated IT (Spordle Contact) of the Association is responsible for roster management, not the coaches or OFMs, unless otherwise delegated.
Roster Submission Requirements
All Associations must add a full list of Players, Coaches, and Off Feild Managers within Spordle ID for their respective teams.
Note: Players will be listed under "Active Roster" while any bench staff (Coaches and Off Field Managers) will be listed under "Team Officials".
Roster Lock and Approval
Changes to the initial roster can be made up to the roster lock date. After this date, any additions or changes must be submitted to Baseball Alberta for approval.
Eligibility Compliance
All player and coach eligibility requirements must be met before the final roster approval deadline. Non-compliant players or coaches will be removed from the roster.
Player Transfers
Coming Soon
Affiliate Players
You will be able to add up to 10 Affiliate Players to the roster prior to the roster lock date.
Any Affiliate Players added to the roster must follow all rules & regulations.
All Affiliate Player Guidelines can be found here.
Coaches
For Coaches:
For all coaches currently active in the Baseball Canada NCCP system: You now should have fully synchronized profiles with the Baseball Alberta Spordle ID system. When registering at the Association level, please search for your name to locate your existing coaching profile within the system. Ensure that you select your own profile before proceeding with registration. If there is no profile showing up, select create new participant.
For Associaiton Admin Spordle ID Users:
If you are encountering difficulties rostering coaches listed under Baseball Alberta, please reach out to media@baseballalberta.com for assistance in resolving this issue.
Once roster deadlines are complete, all coaching eligibilty requirements will be checked within the Spordle ID rostering system.
ROSTER MANAGEMENT (FOR NON BASEBALL ALBERTA PROVINCIAL LEAGUE TEAMS)
All players must be added under the "Team Profile" in the "Active Player" section.
All coaches, managers or volunteers must be added under the "Team Officials" section.
All player and coach eligibility requirements must be met.
New in 2025: Drag and Drop Rostering
New feature for easier roster management.
View how to utilize Drag and Drop Rostering
CRIMINAL RECORD CHECKS
Criminal Record Checks will be required by all rostered coaches and managers.
CRC's or Screening Forms are to be collected and managed by the Primary Associaiton of the coach or manager.
Deadlines & Key Dates (For Rosters)
Player Eligibility
Coach Eligibility
STEP 6
Spordle Play (Score Entry) Requirements - Only Required by Associations Entering Baseball Alberta Leagues
SPORDLE PLAY REQUIREMENTS (SCORE ENTRY)
Score entry is to be completed within Spordle PLAY. Off-Field Managers and Head Coaches will have access to be able to enter scores. Coaches and managers are to be added to a roster and fully registered within the Spordle ID system before they are granted access in Spordle PLAY.